Everlatern Academy
Privacy Policy
Last updated 21 September 2026
This policy explains what personal data Everlatern Academy collects, why we collect it, who we share it with, and what rights you have. It covers both this marketing website (www.everlatern.com) and the Academy application (academy.everlatern.com), where you sign in, invent your student and read the lectures. We have tried to write it in plain language rather than legal boilerplate.
Who is responsible for your data
The data controller is IT Businessman, ul. Armii Krajowej, 15-661 Białystok, Poland.
For any question about this policy or your data, write to contact@everlatern.com.
What we collect, and why
On this website
| Data | Why | Legal basis |
|---|---|---|
| If you joined the register on this website before enrolment opened on 21 September 2026: your email address, and optionally your name and the Quarter you were drawn to. This website no longer asks for them | To tell you that enrolment opened and when the term begins | Your consent, GDPR Art. 6(1)(a) |
| Analytics data: pages viewed, approximate location from IP, device and browser type, how you reached us | To understand which pages people find useful | Your consent, given through the cookie banner |
This website keeps no server access logs. Our hosting provider handles your IP address momentarily in order to deliver the page to you, as any web server must, but we do not record or store it. The Academy application keeps technical logs, described below.
We do not ask for payment details on this website, and we do not buy or sell personal data.
In the Academy (your account)
| Data | Why | Legal basis |
|---|---|---|
| Email address and sign-in identity, from our identity provider or from Google when you sign in with Google | To open and secure your account and to send service email: a welcome when you sign the register, receipts, account notices, and notice of changes to the terms or this policy | Performance of a contract, GDPR Art. 6(1)(b) |
| Your student character and plate: name, portrait, temperaments, description, academia, year, the optional social handles you add, and whether the plate is public or private | To run the Academy; when public, shown to other students enrolled for the term. After you close your account the character stays in the Academy as a departed student, detached from you (no email address, sign-in or handles), under the licence in the Terms of Use, section 10 | Performance of the contract while the account exists, Art. 6(1)(b); afterwards our legitimate interest in keeping the Academy's story whole, Art. 6(1)(f). A public plate is your choice; make it private on your profile page at any time. You may object by asking for the character's removal (Terms of Use, section 10) |
| Your reading, marks, answers and feedback | To deliver the lectures and keep your cursus | Contract |
| Purchases: what you bought, when, the amount and the payment session reference. We never receive your card details | To enrol you and to keep the records tax and accounting law require | Contract; legal obligation, Art. 6(1)(c) |
| News about new features and requests for feedback | Only if you tick the box at matriculation or on your Account page | Your consent, Art. 6(1)(a); withdraw on the Account page or with the link in any such email |
| Technical logs of the Academy application: IP address, request path, timing, errors | Security and debugging | Legitimate interest, Art. 6(1)(f) |
The character is fiction. Please do not put your real name or other personal details, yours or anyone else's, into it (Terms of Use, section 4).
Who we share it with
We use a small number of service providers who process data on our behalf. They may only use it to provide their service to us.
| Provider | Purpose | Where |
|---|---|---|
| Kit (Kit.com, Inc.) | Email list, the welcome email and optional news | United States |
| Google Ireland Ltd. / Google LLC | Google Analytics | EU and United States |
| Cybot A/S (Cookiebot) | Cookie consent management | European Union |
| Auth0 (Okta, Inc.) | Sign-in | United States |
| Stripe (Stripe Payments Europe, Ltd. and Stripe, Inc.) | Payments | European Union and United States |
| Amazon Web Services, Inc. | Hosting of the Academy application and its database | United States |
| "Sign in with Google", only when you choose it | EU and United States |
Where a provider is outside the European Economic Area, transfers rely on the European Commission's adequacy decision for the EU–US Data Privacy Framework, or on Standard Contractual Clauses where that does not apply.
How long we keep it
- Email list: until you unsubscribe, or after two years of no engagement, whichever comes first. Unsubscribing removes you. The list entry for a closed Academy account is unsubscribed at closure.
- Analytics: 14 months, then deleted automatically.
- Academy account: until you close it, from the Account page. The personal parts (your email address, sign-in, handles, reading, marks, answers, feedback and preferences) are then deleted, and drop out of backups within days. Your student character stays in the Academy as a departed student until you ask for its removal (Terms of Use, section 10).
- Purchase records: as long as tax and accounting law require.
- Application logs: 30 days.
Cookies
We set no analytics or marketing cookies until you accept them in the banner. You can change or withdraw your choice at any time using the link at the bottom of this page. Refusing has no effect on your ability to read the site or to enrol.
The full, automatically updated list of cookies in use:
Your rights
Under the GDPR you may:
- ask for a copy of the data we hold about you
- have inaccurate data corrected
- have your data erased
- restrict or object to how we use it
- receive your data in a portable format
- withdraw consent at any time - this does not affect processing done before you withdrew
To exercise any of these, email contact@everlatern.com. We will respond within one month. Every email we send also carries a one-click unsubscribe link.
In the Academy you can close your account yourself from the Account page, and you can ask for a copy of your data by email.
If you believe we have handled your data badly, you may complain to the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw.
Children
This site is not directed at children under 16, and we do not knowingly collect their data.
Changes
If we change this policy we will update the date at the top. Material changes affecting how we use your data will be announced by email to the register and to every Academy account.
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